This module explores the seven core principles of the General Data Protection Regulation (GDPR) and how they apply in the workplace.
Definition: Personal data must be processed lawfully, fairly, and in a transparent manner.
Workplace Example: When collecting employee data, ensure you have a legal basis (e.g., consent or contractual necessity). Clearly explain to employees how their data will be used in a privacy notice.
Definition: Data should only be collected for specified, explicit, and legitimate purposes.
Workplace Example: If you collect employee data for payroll processing, you cannot later use that data for marketing purposes without obtaining additional consent.
Definition: Only the minimum amount of data necessary for the intended purpose should be collected.
Workplace Example: When conducting a background check, only collect information relevant to the job role (e.g., criminal history for security-sensitive roles).
Definition: Personal data must be accurate and kept up to date.
Workplace Example: Regularly update employee records (e.g., address changes) and provide employees with access to their data so they can correct inaccuracies.
Definition: Data should not be kept longer than necessary for the intended purpose.
Workplace Example: Delete employee records after they leave the organization, unless required by law (e.g., tax records).
Definition: Personal data must be processed securely to protect against unauthorized access, loss, or damage.
Workplace Example: Implement encryption, access controls, and regular security audits to protect sensitive employee data.
Definition: Organizations are responsible for demonstrating compliance with GDPR principles.
Workplace Example: Maintain detailed records of data processing activities and conduct regular GDPR training for employees.